How to Download Bank Statements from Every Major UK Bank (PDF, CSV & Excel)

To download bank statements in the UK, open your bank’s app or Online Banking, go to the account, and look for Statements (some banks call it Statement options, Documents or Inbox). Pick the month or date range and save the PDF. If you need the transactions in a spreadsheet, most banks also let you export a CSV or Excel file from the transaction list, which is a separate option from the statement itself. This guide gives the exact steps for 16 UK banks, how far back each one goes, and what to do when your bank only gives you a PDF.

Last checked against each bank’s own help pages: 2 October 2026. Banks change their apps often, so if a button has moved, the bank’s help page linked in each section will have the latest route.

Quick answer: where to find statements at each UK bank

Use this table to jump straight to your bank. “Spreadsheet export” means a CSV or Excel file of your transactions, which is what bookkeeping software and spreadsheets need.

PDF statement or CSV export: which one do you need?

Most banks give you two different things, and people often download the wrong one.

• A PDF statement is the official record. It has your name, address, sort code, account number, the statement period, opening and closing balances and every transaction. Use it for mortgage and rental applications, visas, proof of address, and your own records.
• A transaction export (CSV, Excel, QIF, OFX) is raw data. It has dates, descriptions and amounts in columns, but usually no letterhead and sometimes no running balance. Use it for spreadsheets, bookkeeping and importing into software such as Xero, QuickBooks, FreeAgent or Sage.

The file formats you’ll see:

If you are a sole trader keeping your own books, you usually want both: the PDF to keep as evidence, and a CSV or Excel file to work with. Our guide to sole trader bookkeeping explains how the two fit together.

How to download bank statements, bank by bank

Lloyds Bank

In the app:

1. Log in and select the account.
2. Tap the three-dot menu.
3. Tap Download or print statement, then choose the month and year.

In Online Banking: open the account page, select Statement options, then choose to print, download or order a paper copy.

How far back: up to 7 years in Online Banking and at least 10 years in the app. Paper statements take up to 10 working days.

Spreadsheet export: Lloyds’ business help pages list Export transactions (CSV, QIF) under Statement options. If you see it in your Online Banking, use it to get the transactions as a spreadsheet.

Credit cards: you can’t download a credit card statement in Online Banking. Download the PDF in the app or ask through online chat.

Source: Lloyds: View or download statements

Halifax

Halifax uses the same system as Lloyds, so the steps match:

1. Sign in and select the account, then the three-dot menu.
2. Select Download or print statement.
3. Choose the statements you want and follow the prompts.

In Online Banking, select Statement options on the account page. You can go back 7 years online and at least 10 years in the app. Credit card statements follow the Lloyds rule above: app or online chat.

Worth knowing: the Halifax brand is changing to Lloyds. Halifax says customers who don’t yet bank online can set up the Lloyds app with their Halifax details and see their Halifax accounts there.

Source: Halifax: View or download statements

Barclays

In the app: tap Help/More on the home screen, then Statements, then select the statement to view, download or print. With a Barclays business account, Statements is on the home screen.

In Online Banking: select Manage accounts, then Statements and documents. You can also go to your profile and open My Barclays documents.

How far back: 7 years, or 5 years after you close the account.

Spreadsheet export: Barclays’ help pages only cover PDF statements. If you need your Barclays transactions in Excel, the quickest reliable route is to download the PDF and convert it.

Source: Barclays: Print or save your online statement

NatWest

In Online Banking:

1. Select Statements & transactions from the main menu, then Statements.
2. Pick the account and the year from the time period dropdown.
3. Click the statement period. It downloads as a PDF.

In the app: select the account, tap the three-dot icon, choose Statements, open the statement and tap the export button at the top right.

How far back: up to 7 years in Online Banking. The app can search back 7 years, but each search shows 12 months at a time.

Spreadsheet export: go to Statements & transactions > View transactions, choose the account and dates, press View transactions, then select Export to Excel.

Sources: NatWest: Get a copy of your statement · NatWest: Export transactions

HSBC

In the app: select the account, tap View statements and choose the month.

In Online Banking: use the quick links menu, select Statements, choose the statement type, then the year and month.

How far back: 6 years in the app and Online Banking.

Spreadsheet export: statements are PDF only, but the transaction list can be downloaded as Excel or CSV:

1. Log on to Online Banking and choose the account.
2. Select Search and filter and set the date range.
3. Select Search, scroll to the bottom and click Download.
4. Choose the format and select Continue.

HSBC doesn’t issue stamped paper statements. It says a downloaded digital statement is just as valid.

Source: HSBC: How to get a bank statement online

Santander

In the app: tap Mailbox in the top-right corner, then Statements and documents. Open the statement and tap the download icon.

In Online Banking: click Statements and documents, choose the document and download or print it.

How far back: Santander says paper-free customers can see 7 years of account activity.

Spreadsheet export: Online Banking’s Download transactions option saves your transactions as Microsoft Excel, Quicken, PDF or Microsoft Money. The limit is 600 transactions per download, so for a busy account, download a year in two or three chunks.

Sources: Santander: Your statements · Santander: Download transactions

Nationwide

In the internet bank: log in and select Documents to view and download PDF statements for current accounts, savings and credit cards.

In the app: statements from the last 36 months are available to view and download.

How far back: 36 months of PDF statements, and 15 months of transactions on screen. For anything older, request a paper copy through internet bank chat, by phone or in branch. It takes about 10 working days. After you close a current account you can still see up to 3 years of statements.

Source: Nationwide: Current account statements

TSB

In the app:

1. Tap the profile icon.
2. Tap Inbox.
3. Find and tap the statement.
4. Tap the download icon. Once it’s saved, you can attach it to an email.

TSB doesn’t publish how far back its online statements go. If you need older ones, ask TSB directly.

Source: TSB: View and download statements

Monzo

1. Tap Home in the app.
2. Tap the three dots under your card.
3. Tap Bank statements.
4. Choose the date range.
5. Choose the format: PDF, CSV or QIF.

Statements include your Pots. Monzo says its statements are original documents, so you shouldn’t need them stamped or signed for a mortgage or visa. If you do need a posted or stamped copy, you can ask in the app. When an account is closed, Monzo emails a password-protected statement of the full history.

Tip: Monzo PDF statements list the newest transaction first. That matters if you paste them into a spreadsheet, because the running balance reads upwards.

Source: Monzo: Getting a bank statement

Starling Bank

Starling changed how statements work in August 2026. Every monthly statement now carries a True Copy stamp so it can be verified.

Monthly statements (PDF):

1. Open the account menu at the top right.
2. Tap Statements and documents, then Statement history.
3. Select the month or months you want, then Download statement.
4. Choose PDF or Large print PDF. Several months download together as a ZIP file.

CSV or custom dates: on the Statement history screen, tap Go to feed exports. Choose current month to date, last 3 full months, or a custom range within the last 12 months, then pick CSV. These exports are transaction summaries, not verifiable statements.

Each month’s statement appears between the 4th and the 10th of the following month.

Source: Starling: How do I receive my statements?

Revolut

In the app, open the currency account, go to Statements, select the timeframe, choose PDF or Excel and tap Generate. Each currency account has its own statement, so a GBP and a EUR balance need two downloads.

Revolut Business offers more formats, including CSV, and can add a signed and stamped PDF.

Source: Revolut: Download an account statement

Chase UK

1. Tap the profile icon at the top left of the home screen.
2. Tap Statements.
3. Tap Monthly statements, or create a custom statement covering up to 90 days.

Statements export as PDF or CSV. New statements arrive on the 2nd of each month (the 3rd for credit cards). If you leave Chase, you can still log in to the app to get statements for up to 6 years.

Source: Chase UK: Statements and documents

Tide

Monthly statements: in the app tap the Profile icon > Bank account > Account statements, select the month and tap Share to save it as a PDF. Statements are issued on the 4th of the following month.

Custom statements: PDF only, up to 6 months each. The end date must be at least 3 days ago. Statements with more than 2,000 transactions arrive as an emailed download link.

CSV export in the app: tap Pay > View more, filter the transactions, tap the Share icon, pick a CSV type and tap Export.

CSV export on the web: go to Accounts, click the funnel icon, apply your filter, then Export. Choose Standard (Cleared transactions only) if you want the running balance after each transaction.

Source: Tide: Search for and download your transactions and statements

Mettle

Mettle, the business account from NatWest, lets you export your transactions from the app as CSV, Excel or OFX. That makes it one of the easier accounts to bring into a spreadsheet or accounting software.

Source: Mettle: Preparing accounts and taxes

Wise

1. Click your initials in the top corner.
2. Select Statements and reports, then Statements.
3. Choose Create a statement, then the currencies, period, format and language.
4. Enter your Wise password to confirm.

Formats: on the website, PDF, XLSX, CSV, MT940, QIF or CAMT.053. In the app, PDF, CSV or XLSX.

Limit: each statement covers up to 365 days, so a longer period needs several statements. For accounting, tick the box to show fees separately. Tick Stamp and sign this document if you need an official signature.

Source: Wise: How do I download a statement?

Bank only gives you a PDF? Convert it to Excel or CSV

Several big banks, including Barclays, Nationwide and TSB, don’t document a spreadsheet export. Others only export the last 12 months. That leaves a lot of people with a stack of PDFs and a spreadsheet to fill.

Copying and pasting from a PDF rarely works. Columns run together, amounts lose their minus signs, and multi-page statements repeat headers mid-table. You won’t notice a missing row until the totals don’t match.

Our free bank statement converter was built for this:

• Upload the PDF you downloaded from online banking. No sign-up needed.
• Every running balance is checked before you see the results. If a row is missing or misread, it tells you which one.
• Download Excel or CSV, with money out as negative numbers so the column adds up.
• It works with all the banks above, including statements printed newest-first (Monzo) and overdrawn accounts marked “OD” or “DR”.

It needs a PDF downloaded from online banking, not a scan or a photo of a paper statement, because it reads the text inside the file.

Convert a bank statement to Excel now →

How far back can you download bank statements?

It depends on the bank and on whether you use the app or Online Banking:

• Lloyds and Halifax: 7 years online, 10+ years in the app
• Barclays, NatWest, Santander: 7 years
• HSBC: 6 years
• Nationwide: 36 months
• Starling CSV exports: the last 12 months
• Wise: any period, but 365 days per statement

If you need something older, ask the bank for a paper copy through chat, by phone or in branch. Most say it takes 5 to 10 working days. Banks keep records well beyond what their apps show, so it’s worth asking even for old accounts.

Closed accounts: Barclays keeps statements online for 5 years after closure, Chase for 6 years, and Nationwide shows 3 years. Monzo emails a full statement when it closes an account. For other banks, contact them with the old sort code and account number.

Is a downloaded PDF statement an official document?

Usually, yes. Most UK banks now treat the PDF from their app or Online Banking as an original statement:

• Monzo says its statements are original documents and shouldn’t need stamping for a mortgage or visa.
• HSBC doesn’t stamp paper statements because it says the digital version is just as valid.
• NatWest says its downloaded PDF could be used as proof of identity, address or income.
• Starling adds a “True Copy” stamp to every monthly statement.
• Wise and Revolut Business can add a signature or stamp when you download.

The person asking for the statement has the final say. Some lenders, landlords and embassies have their own rules, so check what they accept before you send anything. Send the PDF exactly as the bank produced it. Never edit a statement, even to hide a transaction, because an altered statement can be treated as fraud. If you receive statements from tenants or clients, see how to spot a fake bank statement.

How long should you keep bank statements?

If you’re self-employed, HMRC says you must keep your business records, including bank statements, for at least 5 years after the 31 January Self Assessment deadline for that tax year. A 2025 to 2026 return filed by 31 January 2027 means keeping the records until at least the end of January 2032.

Because some banks only show 36 months online, don’t rely on the bank to keep them for you. Download each statement as it arrives and store it somewhere backed up. See GOV.UK’s guide to business records if you’re self-employed.

From April 2026, sole traders and landlords with qualifying income over £50,000 must keep digital records under Making Tax Digital for Income Tax. The threshold falls to £30,000 in April 2027. Our guide to Making Tax Digital for the self-employed explains what that means for your records.

A simple monthly routine for sole traders

A few minutes each month saves hours in January:

1. Download the PDF statement as soon as it’s issued and save it in a folder for that tax year.
2. Name it the same way every time, for example 2026-09 Monzo Business.pdf, so you can find it in seconds.
3. Get the transactions into a spreadsheet: use your bank’s CSV export, or the converter if your bank only gives a PDF.
4. Check the closing balance in your spreadsheet matches the statement before you do anything else.
5. Categorise income and expenses. Our free Bookkeeping Tool takes the CSV and turns it into a Profit & Loss report. Prefer a spreadsheet? Use our free sole trader profit and loss template.

Do this monthly and your Self Assessment tax return becomes a matter of adding up 12 tidy months. It also makes it far easier to spot allowable expenses you might otherwise miss.

Frequently asked questions

Can I download a bank statement from my phone?

Yes. Every bank in this guide lets you download statements in its app, usually as a PDF. Look for Statements in the account menu, or Inbox (TSB) or Mailbox (Santander). Once it’s saved, you can email it, print it or upload it from your phone.

Why can’t I download my bank statement as a CSV?

Many banks only produce statements as PDFs and keep the CSV option on the transaction list, often in Online Banking rather than the app. Some, including Barclays, Nationwide and TSB, don’t document a spreadsheet export at all. In that case, download the PDF and convert it with a bank statement converter.

How do I get a bank statement for a closed account?

Some banks keep statements available after closure: Barclays for 5 years, Chase for 6 and Nationwide for 3. Monzo emails a full statement when the account closes. Otherwise, contact the bank with your old account details and ask for copies to be posted.

How do I get a bank statement if I can’t log in?

Call the bank, use its web chat or visit a branch and ask for a paper statement. You’ll need to pass security checks. Most banks post statements within 5 to 10 working days.

Do I need a stamped bank statement for a mortgage or visa?

Usually not. Monzo, HSBC and NatWest all say their downloaded statements are valid as they are. But the lender, landlord or embassy sets the rules, so check with them first. If they insist on a stamp, most banks will provide one on request.

Can I open a bank statement in Excel?

A CSV or Excel export opens directly in Excel. A PDF statement doesn’t convert cleanly by copy and paste, so use a converter that checks the balances, then open the Excel file it produces.

Is it safe to email a bank statement?

A statement shows your name, address, sort code, account number and spending, so treat it carefully. Send it only to people who need it, use the organisation’s secure upload portal if it has one, and never send statements in reply to an email or text you weren’t expecting.

Need help with your bookkeeping?

If downloading statements is the easy part and making sense of them isn’t, we can help. Accounteezy works with UK sole traders and small businesses on bookkeeping and tax returns, from a one-off tidy-up to monthly support.

Get a free quote →